When I Work vs Deputy
Scheduling & Staffing · Features checked on the official websites, Oct 2026.
Verdict
When I Work is the simpler scheduling + time + messaging app (it advertises 200,000+ workplaces and a 14-day free trial). Deputy goes further into HR, compliance and AI labor forecasting, which matters more as you add locations and labor rules.
Who it's for
When I Work
Small teams that want quick scheduling, time tracking and chat.
Deputy
Multi-location operators that need forecasting, HR and compliance tools.
Feature comparison
| Feature | When I Work | Deputy |
|---|---|---|
| Shift scheduling | Yes | Yes |
| Time clock | Yes | Yes |
| Payroll | Yes | Yes |
| Team messaging | Yes | Not highlighted |
| AI labor forecasting | Not highlighted | Yes |
| HR / onboarding | Not highlighted | Yes |
| Mobile app | Yes | Yes |
| Free trial | Y (14 days) | Yes |
✓ Yes = advertised on the vendor's official website (checked Oct 2026). "Not highlighted" means we didn't see it on the main product page. It may exist, so confirm with the vendor. Prices change often, so check each vendor's official pricing page for current pricing.
FAQ
Is When I Work or Deputy better?
When I Work is the simpler scheduling + time + messaging app (it advertises 200,000+ workplaces and a 14-day free trial). Deputy goes further into HR, compliance and AI labor forecasting, which matters more as you add locations and labor rules.
Who should choose When I Work?
Small teams that want quick scheduling, time tracking and chat.
Who should choose Deputy?
Multi-location operators that need forecasting, HR and compliance tools.
How much do When I Work and Deputy cost?
Pricing changes often and many plans are quote-based. Check the official When I Work and Deputy pricing pages for current prices.